We at FIS want you, our parents, students and staff, to be aware of how and why we handle your personal information. We work hard to respect and maintain your privacy. However, the very nature of our business is such that the collection, use and disclosure of personal information are fundamental to the services we provide.
FIS has adopted these Privacy Principles, which apply to the collection, use and disclosure of personal information.
Personal information, for the purposes of these Privacy Principles, means information that identifies an individual. For example: an individual’s name, birth date, address, age, health and financial information is personal information which FIS may collect, use and in certain circumstances, where necessary, disclose, in the course of carrying on business.
These Privacy Principles may be modified from time to time.
1. Consent and Personal Information
FIS obtains consent to the collection, use and disclosure of personal information, except where inappropriate.
In obtaining consent to the collection, use and disclosure of personal information, the purpose for which information is collected, used or disclosed is either obvious by the very nature of the transaction or if not, we state the purpose, either at or before the time the information is collected. When we do collect personal information, we collect only that personal information which is necessary to such obvious or stated purpose.
You may decline to consent, or revoke your consent, to the collection and use of your personal information for these purposes but if you do the services that we can provide to you may be limited. eg if you do not disclose medical information we may not be able to treat your child appropriately and effectively.
FIS may also collect and use personal information for school advancement and development purposes or for PTA activities. This may result in identifying and communicating with individuals who are likely to participate in school advancement and development of PTA. Your consent to this use of your personal information is voluntary. You may opt not to have us use your personal information for this purpose. If you do this, we will collect and use your personal information only for school purposes and in accordance with our contractual rights and obligations, but we will not use your personal information for advancement, development of other purposes. Please contact the school on how to decline or revoke your consent to the use of your personal information for advancement or development purposes.
2. Collecting Personal Information
Whenever practical, we collect information directly from the individual concerned.
3. Using Personal Information
We use personal information in accordance with the consent provided by the individual to whom the information relates, in accordance with these Privacy Principles, our contractual rights and obligations and the law.
Personal information shall not be used by FIS employees and representatives for purposes other than as required in the performance of their employment duties.
4. Accuracy of Your Personal Information
FIS maintains procedures to ensure that the information we collect and use is accurate, up-to-date, and as complete as possible. However, we rely on you to disclose all material information to us and to inform us of any changes. You may, with proof of entitlement, request to access and if applicable request that we correct information in our possession. You may make this request by writing to the school.
5. Safeguarding your Information
We apply appropriate safeguards to our computer networks and physical files and we restrict access to personal information about you to those FIS employees and authorized administrators who need to know that information in order to administer your services.
6. Disclosure of Personal Information
We do not sell our customer lists or other personal information.
7. Retention and Access to Your Personal Information
We retain personal information only for so long as is necessary to fulfill the purpose for which it was collected and to meet our legal and contractual obligations. If personal information is no longer required, it will be destroyed or rendered anonymous. If you have a right of access, you or a person authorized in writing to act on your behalf may, with satisfactory identification and proof of entitlement, request access or, if applicable, request a correction of your personal information which FIS has in its possession.
The right to access is not absolute. For example, you do not have a right to access and we may decline your request for access, if the information requested is subject to a legal privilege. We do not provide personal health information directly to individuals unless the individual provided it directly to us. Instead we provide access to personal health information through the individual’s health care professional.
8. Contacting FIS over Privacy Matters
Please contact us if you:
- have questions about our privacy practices;
- wish to access or correct your personal information; or
- wish to decline or revoke your consent to the use,
- collection or disclosure of your personal information for advancement, development or the PTA.
Please include your name, address, and if applicable your student name.